LETTER OF ORDER
A letter of order is a document that
confirms the details of purchase of goods or service from one party to another.
It usually includes more information about what you are ordering, like
quantity, model, number, or color, the payment terms, and the matter which the
products are to be shippen. When the recipient receives this latter, they will
process the order and send the merchandise.
A.
Letter Order Definition
An “Order” is an expense for the
person placing the order and an income for the one getting it. But this is not
all. The company that bags the order has to fulfiil lot of commitments to
ensure that it has a satisfied customer, which can be an individual or another
company. Timely delivery and after sale service – are all part and parcel of
getting an order`
An Order Letter is the one that is
written by the person/company placing the request of purchase from another
company. This letter comes into action only when a detailed study of the
desired product has been done in the market and based on promised service,
quality and price of the product, a decision for a purchase has been made`
An Order Letter should be drafted
very carefully as it needs to pen down all the terms and conditions of the
purchase for the benefit of both involved parties. It should have details such
as product specifications, quantities,
price agreed upon, delivery date, late delivery clauses, etc. It should be
addressed to the person responsible for the execution of the order with a copy
to the head of department. Since it is totally an official letter it should be
typed.
B.
Letter Order Sample
Mancini Kitchen Equipment
Troy D. Mancini
4220 Straford Park
Harold, KY 41635
Dear Mr. Mancini,
We would like to purchase twenty two (22) individual stand mixers (Model
#43423), all in the color red.
We would like you to charge this purchase to the preexisting account
that we have with you, business account #543234.
We hope to receive this order no later than Friday, November 11th,
2009. Attached to this letter please find our preferred shipping method and
receiving address.
Please confirm that you received this order by calling us at
232-231-4563 anytime during business hours, Monday to Friday.
Thank you for your cooperation
Keller
Kitchen Co.
QUESTION
154 Green Avenue
New York, USA
January 5, 10
Ms. K. Hutchinson
Beller Company, Inc.
424 Park Avenue
New York, New York 10021
Dear Ms. Hutchinson :
Thank you for sending your…………(1) so promptly. It arrived within a few
days of my …………(2). Please ……………(3) me the following items by parcel post :
1 copy Emmet and Mullen,
High School Algebra @ $7.50 $7.50
25 copies Pinehurst,
Plane Geometry @ $8.75 $218.75
Total …………..(4)
I am enclosing a …………..(5) order for 266.25. If there are additional
charges, please let me know.
Please mail the …………..(6) to the address given above.
Very truly yours,
Brandon Michael
Fill The Blank
Books Money $226.25
Send Catalog Books
Choose A, B, C, or D !
7. The reason for writing letter of order ?
a. To apology
b. Error order
c. Request of purchase
d. Bad Service
8. Letter of order begins with
a. Why
b. Request
c. Sorry
d. Complaint
9. Written by the person/company placing the request of purchase from
another company is called….
a. Letter of Enquiry
b. Letter of Invitation
c. Letter of Apology
d. Letter of Order
10. When do we have to write a letter of order ?
a. When we have request
a purchase
b. When we are sad
c. When we do a mistake
d. When we lost
something important
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